Data Entry - Sabreen Al Shaer

Responsibilities and tasks:
Acts as liaison between the site and the contractor.
Manages ongoing and outgoing correspondences, and keep tracks of all records.
Creates, administers and, follows onsite document control procedures.
Liaison with program office in regards to coordination with other departments.
Purchases site required services, materials, or subcontracts.
Adheres to safety and quality standards as applicable to duties and accountabilities
Directs implementation of the site document control procedures and processes.
Establishes procedures for incoming and outgoing documents (fax, memo, letter, e-mail, etc).
Manages the office services and supplies contracts.
Manages the document control system for the site office; apply the document control system and filling system for the projects.
Manages the site office server and data update for site team.
Responsible for keeping the project data and records in hard and soft copies, and ensuring that all documents are kept in the appropriate place and filed in the appropriate archive.
Compiles and maintains construction records and list markups as assigned, or directs staff in this regard.
Manages document control email and logs.
Updates projects logs and send to team on daily basis.
Manages the administrative staff.
Manages site document control activities for design documents, specifications, contracts, manuals, etc.
Maintains the daily logs for site record purposes.
Adheres to safety and quality standards as appropriate for level of duties and accountabilities.

Responsibilities and tasks:
• Visiting schools to gather data to refine the school selection process.
• Holding meetings with schools to devise the selection criteria for choosing beneficiaries and obtaining lists of candidates from each school.
• Analyzing and documenting data needed for the selection of scholarship recipients.
• Interviewing the nominated families to carry out needs assessment and make recommendations.
• Following up with the schools after the interviews to answer questions, assure them about payments, and request official letters.
• Taking approved and finalized lists to the schools to generate invoices and receipts, after the payment is made.
• Generating award letters and distributing award letters to the schools.
• Making sure that all files for each school are complete, well marked, and have all documents incorporated in them.
• Participating in any essential reporting processes and maintaining files for each applicant and candidate for the scholarship.
• Entering all school information correctly into the database.
• Attending regular staff meetings and updating the Gaza Program Manager about accomplishments and concerns during the implementation.