Department Assistant of the Finance Department - نادر إبراهيم

o Receiving and Registering All Incoming Correspondences, Faxes, Letters
o Distributing All Incoming Correspondences to The Concerned Employees
o Reviewing Suppliers Invoices and Comparing It with Payment Orders and Cheques
o Preparing and Reviewing Employees Claims of Expenditure
o Creating, Editing, Formatting Finance Related Documentation Using MS Office
o Filing Department Documentation Appropriately and According to Quality Procedures

o Prepare 1-week training for all new secretaries to:
 Teach them new skills and techniques of MS Office
 Adapt them to Company’s policy and regulations
o Working as a Helpdesk for MS Office problems
o Make a daily check on the Central Filing Section, assuring the documentation is in its correct files and in order
o Scan and archive old inactive projects’ correspondences stored in the Archive Dept.
o Scan and archive new projects’ correspondences stored in Central Filing Section (for space)
o Compose memos, letters, and faxes related to all administrative issues
o Make a daily check on the composed memos and letters related to other departments and upload them to the system (Central Filing Server) and correct their data if necessary
o File department documentation appropriately and according to quality procedures
o Coordinate with and inform all secretaries from other departments in all administrative subjects (Leaves, Overtime, Office Regulations & Instructions… etc.)