Budget Officer - Alia srour

MAIN DUTIES AND RESPONSIBILITIES:
1. Provide exemplary management and leadership, motivating and developing people under my supervision to perform at their best and live the core values (care, respect, integrity, trust, accountability)

Activity :
 Provide all my staff with clear directions and objectives that are based on organizational strategy and policy.
 Maintain a healthy, respectful, safe and secure work environment that complies with UNICEF's zero tolerance commitment against all forms of harassment and abuse and with United Nations Security Management System (UNSMS) provisions for my duty station.
 Manage performance of my team members: regularly discuss performance, giving timely, constructive feedback; identify learning goals for my team members ensuring a supportive environment for development; recognize individual contribution and acknowledge team success.
 Dedicate time and energy to the wellbeing of staff.
 Maintain a workplace environment in line with the core values

2. Support Grant Management

Activity :
 Monitors the utilization of Donor Funds by the Country Office.
 Ensures timely allocation to respective Programmes of new grants. Works in collaboration with the RM specialist and Sections to ensure the overall compliance with donor and grants conditions when allocating and re-phasing funds.
 Monitors grants expiry dates with the objective of ensuring that all funds are fully utilized prior to grant expiry dates.
Performance indicators:
 Issuing dashboard report on weekly basis in term of utilization per Programme, open commitments for expired grants, WOS funding status, Funding received in 2019
 Accuracy of allocations as per donor proposal & 100% of allocation requests are processed Timely
 Running the budget report by funding program on weekly basis

3. Manage Key Financial Tracking Reports for office
Activity :
 Provides reports on budget utilization & funding Status during reviews (CMT, annual and mid-term reviews and HRP Financial Tracking)
 Monitors budget implementation and recommends reallocation of funds when necessary
 Prepare various reports and analysis relating to donor contributions Prepare Monthly Program support cost reports and analysis
 Prepares and Run the staff payroll run by ensuring that adequate funds are allocated for staff salary and cost distribution uploaded for all staff on FT and TA
Performance indicators:
 Cost distributions and allocations are created on a timely manner
 PSC report is updated on monthly basis
 Syria Crises funding report is updated on monthly basis

4. Prepare the financial reporting to Donors
Activity :
 Regularly review the multiple number of donor financial reports to ensure the accurate and timely submission of high quality reports;
 Check the accuracy of the budget calculations of proposals before their finalization.
 Preparing financial statements for the major Donors in details such as Germany, ECHO, EU
 Support WOS team in financial reporting and grant management
 Build capacity and Support PAs to improve the description of expenditures that appear in financial reports;
 Build capacity and support PA in understand grant conditions in relation to expenditures and budget management
Performance indicators:
 Donor statement per activity report and expenditure listing report is being withdrawn from insight whenever any report is due and mapping expenditures with approved budget is taking place for all reports before submission to donor
 Reversals to Correct expenditures
 Training Session for PAs (1) (this is in addition to day to day support )