Digital marketing -Data entry - Mary Yacoub

• Assistfinancialandadministrativedirector
• Assistimportandexportdepartment
• Assisttax’sDepartment
• AssistHRmanagerthroughgeneratingHRandAdminreportsasneeded • respondingtoallEmailsonbehalfofimportandexportdirector
• preparingallcompanydocumentsandlettersasneeded
• issuingweeklyandmonthlyreportsofmedicines’stocktosuppliers
• answeringallcustomersinquiriesthroughcalls
• responsibleforshipments’insuranceprocess
• filing,archivinganddocumentationcompanyandemployeespapers

• Providingadministrativesupportforthelocalsalesteaminassignedcountry(ies)throug:􏰀Planning,coordinatingandtrackingall ongoing activities of the team both internally and externally. 􏰀 Coordinating and compiling daily/weekly/monthly departmental per- formance reports. 􏰀 Preparing correspondence letters, conference calls, meeting minutes and presentation packages. 􏰀 Preparing reports: identifying and organizing the required information, compiling data, designing format, and printing reports. 􏰀 Receiving phone calls and keeps records of the international outgoing calls. 􏰀 Supporting the team with all relevant administrative tasks in the office (printing, binding, filing....)
• Ensuring financial and administrative records management through: 􏰀 Maintaining companies’ statutory corporate and legal files systematically. 􏰀 Developing and updating business/customer contact database. 􏰀 Maintaining a systematic filing system. 􏰀 Con- trolling and monitoring accounting records and procedures according to SOP. 􏰀 Handling the petty cash. 􏰀 Validating expense reports according to SOPs, following up on them in case of discrepancies/needed clarifications, ensuring their signature, tracking payment, and coordinating with Finance/relevant party when needed.
• Managingofficeservicesthrough:-Overseeofficemaintenance,mailing,suppliesinventoryandothers.-Keeptrackofofficeequip- ment and coordinates with IT department to ensure safe delivery. -Handling relationships with vendors, service providers and land- lord, ensuring that all items are invoiced and paid on time. -Provide general support to visitors.
• Assistineventscoordinationthrough:Comparingpricesandquotationsfromdifferentvendors/suppliers(especiallytravelagencies, airlines, hotels) to ensure maximum cost control/efficiency. Ensuring timely execution. Where needed, and in coordination with Marketing & Sales Support team, providing logistic support during regional and international events.
• SupportingHRindailyadministrativetasksforrespectivecountry(ies)through:Keeptrackofattendanceandleavesforregionalteam in respective country and shares report with HR-employee relations (ER) on a monthly basis. Providing administrative assistance to ER team regarding requested documentation and approvals from local distributor (visa, iqama permission...).
• followingupwithcustomerserviceandsupplychainregardingquotations,invoices,deliverynotes...andlogsthemonoraclesystem
• Ensuringallassignedtasksareincompliancewithcompanyguidelines